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A Government Undertaking
e-Aushidhi (a web based Software for Inventory Management)
The e-Aushadhi is a web based application which deals with the management of stock of various drugs, sutures and surgical items required by different district drug warehouses of Rajasthan state. "e-Aushadhi" helps in ascertaining the needs of various district drug warehouses such that all the required materials/ drugs are constantly available to be supplied to the user district drug warehouses without delay. This includes classification/categorization of items, codification of items, etc. The prime objective of a District Drug Warehouse is to supply drugs to the various medical institutes that are associated with the given district drug warehouse.
Key features of the Software "e-Aushadhi"
� Store, Maintain, Update, Search & Display information related to drugs.
� Ability to define the items into groups, sub groups, categories, codification of drugs.
� Provision to maintain expiry date / shelf life for an item wherever applicable.
� Alert with different colour for to be expired item will be generated well before its expiry date.
� Indent generation
� Condemnation Requests
� Compilation of Indents 91
� Ability to generate indents automatically based on reorder, minimum, maximum planning
� Ability to define and maintain various levels of stores and that will allow maintenance and keeps transaction history.
� Ability to maintain control (such as quantity tracking) on stocks and their replenishment.
� Ability to reserve items within the district ware house.
� Ability to search items using a number of search criteria like identification id, item specification, equivalent / related item etc
� There is provision to link all drug warehouses hierarchically to understand their physical as well as functional structure
� Transfer of Drugs between Drug Warehouses
� There is provision to record transactions while moving items from one location to another.
Benefits of Software based Inventory Management System
� Better Planning, executing and controlling
� Online Tracking of Drug Inventory
� Streamlining of Inter-Drug warehouse Transfer
� Efficient control of Inventory
� Multi user, Multi location storage
� Comprehensive Help
� Customizable Reports
DRUG WARE HOUSE INVENTORY SERVICES OPTIONS
The following options are available with e-AUSHADHI:
� This option will be used to add physically counted quantity of the items in stock on Current financial year/at the time of initializing the system.
� This option will also allow the user to update the existing item details according to the batch no, item name and serial number of the items.
Issue to Hospital / Institutes
� This process is used for issuing (offline) drugs to Institutes by DDW
� Passbook of drugs will be issued to each Store
� Store personnel will fill the passbook
� Store incharge from District Institutions will go to respective Drug warehouse to collect medicines.
� The data entry operator will fill in the drugs details in the following form
� This Interface is used to transfer the Drug from a store to another store of the similar hierarchy level through RMSC.
Breakage / Lost Drug Details
� This Option will be used to maintain breakage/damaged item details
� This process will be used to maintain miscellaneous consumption details at drug warehouse based on the following parameters- drug warehouse, item category, group name, item name, batch number, available quantity, consumption quantity, consumption unit and remarks.
Supplier Return Desk
� This desk will be used to maintain the supplier return details by the drug ware house
� The reason for return may be not suitable items are supplied by the supplier
Physical Stock Verification
� This desk is used to verify the stock position at any given date
� By matching the physically counted quantity of the items with the stock ledger
Condemnation Register Desk
� This process will be used to mark the items for condemnation.
Quality Control Desk
� This desk will be used to maintain the details of the quality check control performed on items provided by concerned drug ware house or supplier
� This desk will be used to maintain the sample details received from the different sources.
� The following activities will be controlled through this desk-
o Receiving of the sample,
o Returning of the sample and
o Disposing of the sample.
� This is used to locate a particular drug in various Drug warehouses
Responsibilities of DDW
� To be well acquainted With the e- Aushadhi application.
� Hardware Maintenance (Desktop Computers, Printers, UPS etc.)
� Availability of Broadband Internet Connection Co-ordination with respective vendor
� Manpower/ Operators for Operationalization of application